Faculty Roles and Responsibilities
Adjunct
Faculty Support
Class Rosters
Check your mailbox on the day of your first class to get a list of the students enrolled in your class. If your class roster is not in your mailbox, see your administrative assistant. Use your class roster to take roll the first day of class.
You will receive a updated roster approximately two weeks after the first day of class that reflects any students added or dropped from your class. Please take the time to check this roster and report any students listed on the roster that are not attending class and report any students that are attending class but not showing up on the roster--you should also bring this to the attention of the student. It is not uncommon to have students attending class that are not showing up on the roster because they have been dropped because the UAF business office did not receive payment from a third party payer.
Students on the Wait List
If your class is full, you may have students showing up for the first class session who are on the wait list. As the instructor, you may choose to let these students in to your class in the following manner:
If all the students who are registered show up the first class, then no students should be let in off the wait list, unless they are willing to not have a computer if everyone enrolled in the class shows up.
If you have open seats available because students who are registered for the first class did not show up, then you can ask that number of students who are on the wait list to remain; for example, if two students who are listed as enrolled are not present at the time you take roll, you can have the first two students on the wait list remain in class.
Be sure you have checked your mailbox prior to class for any messages left by enrolled students indicating they will be missing the first class.
Be sure to add people from the wait list in the order they are wait listed. Note: your class roster will list them alphabetically, you must look to the left of their name to determine the order they are on the wait list
At the end of the first class session, if the students who were listed as registered have not shown up you can sign a Special Permission Form to allow those students on the wait list to officially enroll.
If you prefer, you can ask the wait listed students to return next week and sign the Special Permission Form only if the registered students do not show for the second week in a row.
Student Names and Contact Information
During the first class meeting have your students write down the following information:
- Name
- Daytime Phone
- Evening Phone
- Email Address
Make a copy of this information and get it to your administrative assistant. Having this information will make it possible to contact your students in the event that you need to unexpectedly cancel a class.
Procedures For Missing Or Canceling A Class
If you know well in advance that you will be missing a class, you have a couple of options:
- Make arrangements with your students to meet on another day and time. If you do this you need to have the consensus of the class as to when this will be and check with your administrative assistant to make sure the room will be available at that time.
- Find a substitute to teach that class.
If you unexpectedly must miss a class due to sickness or an emergency, please contact your administrative assistant immediately. This will provide time to contact your students and post notices that your class has been cancelled.You will then need to work with your students to determine how to make up for the missed class.
Freshman Low Grade Report
Freshman low grade reports are an early intervention system for first year students who may need assistance adjusting to college level courses. Approximately three to four weeks into the semester you will receive (in your mailbox) a list of freshman students enrolled in your class. Use this sheet to report any freshmen with a D, F, or I (incomplete) grade in your class. These students will then be contacted and offered assistance before it is too late.
Filling out and submitting the low grade report is not an option -- it would be better to err on the side of submitting the name of a student who may to be marginally passing your class than not submitting any names at all because you don't have grades calculated for each student.
Faculty Mailbox
You will be given a mailbox at your teaching location. Class rosters, freshman low grade reports, instructor evaluation packets, and general announcements will be put in your mailbox. Be sure to check your mailbox each week!
Student Opinion of Instructor (S.O.I.)
Towards the end of the semester, you will receive a instructor evaluation packet in your mailbox. This is the student's opportunity to grade you and an opportunity for you to receive valuable information about what aspects of your class were effective and what aspects may need improving.
It is not optional for you to have students fill these out. So, please take the time to have your students fill them out and select one student to give them to the designated staff person.
Final Grades
Approximately one week prior to the end of the semester you should receive a grade sheet for your class. It is important that you submit your final grades on time. Your students have worked very hard each semester and deserve to have their grades submitted on time. There is no excuse for not having your grades turned in on time. This often affects their ability to receive financial aid for the next semester.
Please make a copy of your grades and put them in your administrative assistant's mailbox.
Posting Grades
Due to confidentiality issues, you should not post your student grades in any way that other students know what grades other students in the class received. Also, do not post grades by students' social security number.
Incomplete
Incomplete's should only be given to students who have a passing grade in your course and were unable to complete your course due to some unforeseen reason.
Page Last modified: May 01 2008.
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