To Download the TVC Key Request Form
read the document, and select the link at the bottom
of the page.
UNIVERSITY OF ALASKA FAIRBANKS
TANANA VALLEY CAMPUS
GUIDELINES FOR KEY REQUESTS 1*
UAF’s Tanana Valley Campus (TVC) has a responsibility to provide appropriate access to its facilities while also ensuring the safety and security of students, faculty, and staff. To meet this responsibility, we’ve developed the following guidelines and procedures for requesting keys. They have been developed in consultation with TVC faculty and staff. These guidelines will be reviewed periodically to monitor any security concerns and to ensure that they meet legitimate needs for TVC community access.
The TVC Director will continue to be the first point of contact for any requests for new or revised access permission by TVC faculty or staff. This ensures that we maintain consistency in how access issues are addressed. It also insures that we have regular and consistent communication with personnel and that we monitor access and security issues carefully.
Access requests from regular TVC faculty and staff:
Regular TVC faculty or staff members needing building access should do the following:,
- Submit a completed TVC Building Access Request form to the TVC Director’s Office for consideration.
- Approved key requests: The TVC Director’s Office will contact the appropriate person/program when the key authorization slip has been signed.
- At the time of key pick-up the employee will be required to complete and sign a University Key Authorization Form.
- Key Issue: Employee will submit approved key request to the UAF Facilities Services Lock Shop. The Lock Shop will keep a log of all keys issued.
- All employees terminating from the university must return their key(s) to the Lock Shop. The Employee Termination Form must be signed off by the Lock Shop (Key Custodian) so that the key holder will not be assessed a key replacement fee on their final check.
Access requests from TVC adjunct faculty and temporary staff:
Adjunct faculty and temporary staff who require short-term access (e.g. multi-day or –week or semester-length) may request access through their affiliated TVC program/department. Keys shall be issued for a specified time period and must be returned to program/department staff upon completion of the work assignment. Key use may be extended beyond the initial period (i.e. for multiple semesters) if all access and security guidelines are followed. Key requests normally take up to five days to process; please plan ahead.
Program/department coordinators requesting keys for adjunct faculty have the responsibility of monitoring access by their adjunct faculty/temporary staff.. This responsibility includes confirming at least once each semester the location/status of all keys.
To request access for a TVC adjunct or temporary staff member, the program/department coordinator must do the following:
- Submit a completed TVC Building Access Request form to the TVC Director’s Office for consideration.
- Approved key requests: The TVC Director’s Office will contact the appropriate person/program and return the approved key request form.
- At the time of key pick-up the employee will be required to complete and sign a University Key Authorization Form.
- Key Issue: Employee will submit approved key request to the UAF Facilities Services Lock Shop.
- The TVC program will be keep a log of all keys issued. The key holder will be required to show evidence of key possession at specific time periods as indicated on key request form; this must be done at least once each semester.
- All employees terminating from the university must return their key(s) to the Lock Shop. The Employee Termination Form must be signed off by the Lock Shop (Key Custodian) so that the key holder will not be assessed a key replacement fee on their final check.
Authorized Non-University access requests:
Access to TVC facilities by those not employed by UAF (e.g. contractors, window washers, elevator maintenance personnel) must be authorized by the TVC Director. Contact the Director’s office for details.
Access Conditions:
Any person (or department/program) issued a key or key accepts the responsibility for promptly notifying his/her supervisor, the TVC Director’s Office, and the UAF Police Department in the event their key is lost or stolen.
For further information contact Chris Bennett, Assistant to the Director, TVC, at 455-2850, chris.bennett@uaf.edu
By downloading this form I am confessing that I have read the above document and agree to the terms and conditions described herein.
TVC Key Request PDF
NOTE 1.Applies to all TVC facilities except Hutchison Institute of Technology, which has its own guidelines due to facilities being shared with FNSBSD.
Page Last modified: April 09 2008.
Any questions or comments regarding this web site
can be sent to: Webmaster
